Minutes - Joint Executive & Board Meeting
Attendees: Marty Theriault, Adam Morgan, Chris Norfolk, Greg Hughes, Dom Caron (Legal Council)
JDI Access Agreement Discussion
Dom reviewed the access agreement proposed by JDI. Very tight. They have all the power. They only indicated that they’re willing to to add �������climbing routes’ explicitly to where the trails/roads are mentioned. Dom made some recommended amendments:
2a) Owner reserves right to repair damage and bill us for roads. Maintenance of access roads we are ok. Dom suggests that it leaves us vulnerable for damages caused by other user groups. Dom simply suggests that we are involved and consulted with any necessary repairs.
2i) Cutting trees prohibited except where permitted by JDI in writing. We need to communicate this to our membership.
5a) $5 Million is very steep for insurance. Remind them that we are low-impact.
5b) The amount can be unilaterally changed by JDI. Dom suggests that we get a 60-day written notice.
7) The user and the manager will meet at the manager’s discretion. Puts all the power in JDI’s hands.
Action Items:
1) Dom will make amendments:
- Include term ‘climbing’ in the preamble
- Make suggested amendment to clause 2a
2) Marty will sign it.
3) Chris will draft a letter outlining the changes and include the insurance letter.
CFB Gagetown Meeting Update
Marty, Joe, and Adam met. They only want to deal with 1 access organization. We need to tread delicately. The UNB R&I executive is aware of the situation. Several benefits to our community over the existing agreement:
1) Long-term agreement
2) Covers all cliffs and covered year-round
3) Provides a rescue plan
Marty met with our base contact: Mr. Melanson. It went well (he had reviewed our proposal). The next step is for them to propose a contract to us. We’re essentially waiting for them. We will provide a membership update on the status of these meetings and developments.
Membership Card / Identification
Adam will fill out the cards with the current membership info. We will hand them out at AGM. Waivers need to be signed. We will offer pick-up points in Moncton, Fredericton, and Saint John. We should laminate them. Marty will check into a laminator. Chris will send email to those who haven’t signed waiver yet.
Partnering Organization Update
Fredericton Volkswagen has sponsored us $250 based on sales. Adam can add logo and link to our site.
Chris is writing a MEC proposal for at least $3000 based on access and rescue equipment. It’s due in September.
Following up with Adventure Daytripping would be a good idea once we make agreements. There was previous interest.
T-Shirt Sales.
T-Shirts and on sale $20. Joe needs to send a receipt to Chris for t-shirts. Chris will put together a post indicating where/how to get a shirt with pics.
AGM Planning
Avoid Rock School
Avoid Harvest Jazz and Blues
Tentatively the first saturday of October (Oct 4th)
Memorial Ideas
Idea is to have a plaque made for our fallen climber friends including Ian MacDonald, Don Belliveau, and Cory Hall. Idea is to have it at a boulder somewhere in Cochrane lane. Adam will investigate options and cost.
Meeting Adjourned